Chartered Accountant · ICAI M.No. 153926 · FRN 136869W
DIR-12 within 30 days
File DIR-12 for the appointment within 30 days of the board/shareholder decision.
DIN + DSC + consent
The new director needs a DIN and DSC, and signs DIR-2 consent.
The sequence, and the DIR-2 / MBP-1 pieces
The order matters. The proposed director first obtains a DIN (if they don’t already hold one) and a digital signature. Before appointment they give their written consent in Form DIR-2 and a disclosure of interest in Form MBP-1, and confirm they aren’t disqualified. The board (or the members, depending on the articles and the type of appointment) passes the resolution, and the company files Form DIR-12 with the ROC within 30 days, attaching the consent and resolution. For an appointment that needs shareholder approval — such as regularising an additional director at a general meeting — the relevant meeting and resolution come into play. Late filing of DIR-12 draws additional fees on a sliding scale. Keeping the register of directors and the disclosures updated at the same time, and collecting the DIR-2 and identity documents before filing, makes the 30-day window comfortable to meet. The same DIR-12 is used when a director resigns, so the form is worth knowing well.