Chartered Accountant · ICAI M.No. 153926 · FRN 136869W
INC-22 + address proof
Resolution plus utility bill, rent agreement and NOC for the new premises.
Inter-state needs more
Moving to another state/ROC needs a special resolution and Regional Director approval.
Three scenarios, three procedures
How much is involved depends on how far the office moves. Within the same city or ROC jurisdiction, a board resolution and Form INC-22 with address proof (a recent utility bill, the rent agreement or ownership proof, and an NOC from the owner) within 30 days is usually enough. Moving to a different ROC within the same state needs a special resolution and Regional Director approval before INC-22. Shifting to another state is the most involved: it changes the memorandum’s state clause, so it needs a special resolution, advertisement to creditors, and Central Government (Regional Director) approval in Form INC-23, followed by filing the order and INC-22. In every case the new address proof must be current and in the company’s name or backed by an NOC. Updating the address with the GST, PF, ESI, bank and income-tax records afterwards is easy to overlook but important, since statutory notices go to the registered office on record. Planning the resolution and proofs before the move keeps the 30-day filing window achievable.