Chartered Accountant · ICAI M.No. 153926 · FRN 136869W
The distance-based rule
Validity is based on distance: one day per 200 km (or part thereof) for ordinary cargo, starting when Part B (the vehicle details) is entered. Over-dimensional cargo gets one day per smaller distance. So the further the consignment travels, the longer the bill stays valid. The per-day distance was revised over time — confirm the current figure.
Extending it
If a breakdown, detour or delay means the goods won’t arrive before the bill expires, the transporter can extend the validity — generally within a short window before or after expiry — by updating the current position and reason. An expired bill that isn’t extended makes the movement non-compliant.
A worked example
Example: goods travelling 500 km get a bill valid for three days. If a truck breaks down on day three with 80 km to go, the transporter extends the bill rather than risk moving on an expired one. Planning the route against the validity, and watching for delays, keeps dispatches clean. Our team can advise your logistics team on the rules.