Chartered Accountant · ICAI M.No. 153926 · FRN 136869W
Registers and minutes
A company must keep a set of statutory registers — register of members, directors and KMP, charges, and significant beneficial owners — and minutes of every board meeting, general meeting and committee meeting. These record who owns and runs the company and what it decided, and must be kept current.
Books and filings
It must also maintain proper books of account (with vouchers and supporting documents) for at least 8 years, and retain copies of all ROC filings (AOC-4, MGT-7, event forms), tax returns, GST records and payroll records. Most are kept at the registered office. Retention periods vary by record type — confirm.
Why it matters — an example
Example: when an investor’s lawyers run due diligence before a funding round, the first things they ask for are the registers, minutes, share-allotment records and filings. A company with these tidy sails through; one with gaps faces queries, indemnities or a lower valuation. Good records also defend you in any tax or ROC scrutiny. Our team can set up and maintain your statutory records.