Professional Secretarial Support for Companies with Legal & Regulatory Compliance

Expert ROC Filings & Board Meeting Compliance for Private Limited Companies in India

Running a company in India involves more than just managing finances it also requires strict adherence to corporate laws. At Vijay R Singh & Co., we specialize in comprehensive secretarial services that ensure your company remains compliant with the Companies Act, 2013, and ROC filing requirements.

Our expert team supports private limited companies, LLPs, and subsidiaries in managing statutory registers, conducting board/shareholder meetings, and maintaining corporate governance standards. Whether you’re a startup or an established enterprise, we help you navigate regulatory complexities with confidence.

Our Secretarial Compliance Services

1. Meeting Management Services

We help you run structured and legally compliant meetings:

• Preparation and dispatch of Board Meeting and General Meeting notices
• Drafting agendas, resolutions, and minutes
• Maintaining meeting attendance records
• Complying with notice periods and quorum requirements under the Companies Act

Our end-to-end support ensures your meetings are efficient, documented, and compliant.

2. Board Meeting Compliance

We simplify the legal side of managing your Board:

• Conducting board meetings as per company charter
• Drafting board resolutions and compliance notes
• Maintenance of Director attendance records and board registers
• ROC filings arising from board decisions (like appointment, resignation, share issue)

3. Shareholders’ Meeting Services

Ensure transparency and timely resolutions with our AGM/EGM support:

• Holding Annual General Meetings (AGMs) and Extra-ordinary General Meetings (EGMs)
• E-voting and proxy management (if applicable)
• Preparing resolutions and explanatory statements
• Maintaining member registers and attendance

AGMs are mandatory for all private limited companies unless exempt under the Act.

4. ROC Filings & Event-Based Compliance

We manage all your filings with the Registrar of Companies (ROC):

• Annual returns: Form AOC-4 (Financials), MGT-7 (Annual Return), MGT-7A (for small companies)
• Event-based filings: DIR-12 (Director changes), PAS-3 (share allotment), INC-22 (change of address), etc.
• Timely tracking of due dates to avoid penalties

5. Statutory Registers Maintenance

Stay legally compliant with mandatory registers:

• Register of Members
• Register of Directors & Key Managerial Personnel
• Register of Charges and Share Transfer
• Register of Related Party Transactions

We prepare, maintain, and update all statutory registers physically or digitally as per MCA rules.

6. Corporate Governance Compliance

Good governance builds investor trust and avoids legal issues:

• Ensuring Director disclosures under Section 184 & 189
• Maintenance of Code of Conduct and compliance policies
• Monitoring related-party transactions
• Guidance for Companies with Independent Directors or Nominee Directors

We help align your business practices with global governance norms.

Why Partner with Vijay R Singh & Co.?

Company Law Expertise: Deep understanding of the Companies Act, 2013, and MCA rules
On-Time Filings: We track and file on your behalf to avoid penalties
End-to-End ROC Support: From incorporation to annual compliance
Custom Support: For Startups, Foreign Subsidiaries, SMEs, and LLPs
Transparent and Affordable: Flat pricing with no hidden charges

Learn More About Business Compliance in India

Read our detailed Guide to Private Limited Company Registration to understand how secretarial services help you stay compliant from Day 1.

Ensure Compliance with Confidence

Don’t let secretarial lapses cost your business penalties or credibility. Contact us today for complete ROC and meeting compliance support.